An Emergency Operations Plan Guide for Safety and Success (2022)

An Emergency Operations Plan Guide for Safety and Success (1)

It is unfortunate, but unforeseen circumstances can occur within communities. Whether it’s a wildfire, broken dam, or sudden blizzard, it is imperative to have an emergency operations plan in place to protect your citizens.

Putting together an emergency operations plan template when you don’t know where to start can be a challenge, though. It becomes an even larger stressor knowing the importance of having a successful and reliable emergency operations plan in place.

Well, this article is here to put those fears to rest. Below, you will find handy guidelines for putting together an emergency operations plan you can depend on.

Putting Together an Emergency Operations Plan

Before you begin putting your emergency operation plan together, it is important to understand your role. It is the duty of the government to provide temporary relief for citizens in the event of a disaster.

Create a Task Force

Most states will have agencies aside from the government, such as the American Red Cross, that will work conjointly in these efforts. You can also enroll other local facilities such as hospitals and schools to help in the event of a crisis.

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From there, the next step is to appoint a leader of the relief plan and staff. The shelter coordinator will be responsible for planning and operating the relief while trained staff implements the plan.

Once the coordinator, staff, and agencies have been chosen, the relief plan should be fabricated. Here are a few of the most important aspects of your relief pan.

Implement Shelter Units for the Community

An important feature of emergency operation plans is that they include reliable shelters. Whether there is a major disaster such as a flood or wildfire or you simply need an area to house homeless individuals from excessively high or low temps, you need to have a reliable shelter in place.

An Emergency Operations Plan Guide for Safety and Success (2)

There are many types of shelter options within a community. Churches, schools, and warehouses can act as structures for relief during an emergency. You can also construct buildings specifically designed for your emergency operations plan.

The type of shelters you decide to implement will depend on many factors. For example, some communities may consider providing a separate emergency family shelter besides for an emergency shelter for men or an emergency shelter for women.

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An Emergency Operations Plan Guide for Safety and Success (3)

What to Include In or Near the Shelter

Regardless of the type of shelter in place, there are a few key things to try and include:

Parking

Parking is an important aspect of your shelter. You need to provide enough room for citizens to park their cars near the relief facility. Also, have enough space for government transportation. Remember – during an emergency, many will not have access to their cars or other means of transportation. It is important to set up options such as school buses or taxis.

Enough Space for Slumber

Individuals should be given enough room to comfortably slumber. That said, you may need to provide more than one shelter. Consider the needs of the community, too. For example, having a women’s emergency shelter and/or a youth emergency shelter can provide more safety and security for certain individuals.

An Emergency Operations Plan Guide for Safety and Success (4)

Room for Important Offices

Many important offices should be on-site and ready to provide help to those in need. Some of these units include:

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  • Registration – It is imperative to know who is coming in and out of your emergency relief shelter. Require citizens to register and implement a sign-in/sign-out to keep everyone safe.
  • Healthcare office – During a disaster, health needs may be amplified. Having a specific healthcare office where individuals can seek treatment is crucial. Here, trained nurses, first aid kits, medicines, and other healthcare musts should be found. Be prepared to handle infectious and contagious diseases. Lastly, consider adding an emergency shelter for pregnant women that has medical staff on-site.
  • Mental health office – Mental health issues can also be at their highest during a disaster. Ensure there is an office space equipped with counselors who can assess and provide support when necessary.
  • Communications office – Keeping citizens in the know about the disaster is critical for their well-being. The communications office will be an area where citizens can stay updated on the disaster and when the opportunity to leave may arise, among other important details.

Food Prep/Serving Areas

Another key feature of emergency shelter assistance is providing food, and a clear plan of action should be implemented. There are a few options when it comes to serving food:

  • Catered/Ordered – The simplest solution is to have local restaurants or fast food joints cater or deliver food to the emergency family shelter and other shelters for the community.
  • Designated kitchen offsite – Having food delivered or catered is not always an option during a crisis. Having a designated kitchen in the community where people can deliver food before the disaster is an option. From there, designated chefs can prepare and deliver the food to the emergency civilization shelter pod.

On-site meal prep – The most viable option is to have an on-site meal prep and serving site, similar to a cafeteria. Here, volunteers can work to create meal plans, cook the food, and serve to members of the emergency shelter.

An Emergency Operations Plan Guide for Safety and Success (5)

Care for Personal/Social Needs

Significant disasters may prolong the stays in shelters for members of the community. Such events should be accounted for in an emergency operations plan.

  • Recreational area – Books, games, and TVs are great ways to provide recreation.
  • Toilet and shower facilities – This is imperative to personal needs. Consider putting together emergency comfort kits that include clothing, towels, toothpaste, toothbrushes, hairbrushes, and other necessities.
  • Child care – Having childcare services on-site can help relieve some of the stressors for parents. Consider placing in an emergency shelter for women and children or family shelter units.
  • Animal services – This is another handy service that can be useful to families that brought their beloved family pet along during the event of a disaster.
  • Housing assistance – Those who may require long-term housing assistance after the emergency shelter is no longer necessary.
  • Warm or cool room temperature control. Cool room temperature control (may feature a homeless warming center for when temperatures drop or a cooling center for high temperatures. If you’re wondering, “What is a cooling center” it is simply a space where fans and other equipment are used to keep a low temperature steady. Search for “cooling center near me” to find out more.
  • Assessing needs for the elderly or the disabled. Ensure your shelter is equipped to handle all types of community individuals, including the elderly and mentally disabled who may need extra help or facilities.

An Emergency Operations Plan Guide for Safety and Success (6)

Safety and Security

The final aspect of an emergency operations plan is to provide safety and security to the community in the shelter. A clear set of rules and regulations should be set forth for the shelter unit and a clear list of consequences for not following said rules.

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Make sure to have someone on site that can translate these rules for those, if necessary. Also, have one or more individuals implement the rules at all times.

Keep safety a priority, too. Things like backup generators and fire extinguishers should be ready in the event of a further crisis found at the shelter.

What are the six key elements of an emergency operations plan?

In theory, there are six key elements of an emergency operations plan. The first one is communication. Ensure that there are ways of communication, even in the event of a disaster, such as walkie-talkies. Document everything that occurs during the disaster to stay current and relay important information to other task force members.

The next element is resources, such as comfort kits, medications, and help for all types of individuals. The third element is safety and security, which is clearly described above. Staff elements are the fourth. It is important to train your staff/volunteers prior to the disaster to know their specific roles and duties.

The last two elements are utilities and clinical/support activities. Each emergency operations plan should be ready and able to provide toilets and showers. They should also be able to tackle health problems, physical and mental.

What are the 5 Steps to an emergency plan?

When creating an emergency operations plan, shelter and the offices/resources are the key elements. However, don’t also forget to include: prevention, mitigation, response, and recovery into the plan, too.

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Which is the most commonly used format for an emergency operations plan?

The most commonly used format for an emergency operations plan is the traditional one, which comes with three basic parts: the basic plan of action, functional annexes, followed by hazard-specific annexes.

Final Words

Putting together an emergency operations plan is critical to being prepared in the event of an emergency. The first step is to create your task force, which will likely include local agencies to help with the overall hurdle of providing shelter and safety for citizens. Finally, focus on the shelter and the requirements such as food, spaces for slumber, safety, and security.

FAQs

What are the 4 elements of an emergency operations plan? ›

Current thinking defines four phases of emergency management: mitigation, preparedness, response, and recovery.

What are emergency operation plans? ›

Crucial to this system are emergency operations plans (EOP), which describe who will do what, as well as when, with what resources, and by what authority--before, during, and immediately after an emergency.

What are the 6 requirements of an emergency plan? ›

Developing an Emergency Preparedness Plan is crucial, and here are six elements you should include in it.
  • 1) Risk assessment. ...
  • 2) Protective actions for life safety. ...
  • 3) Incident stabilization. ...
  • 4) Predicted weather emergencies. ...
  • 5) Review your insurance and contracts. ...
  • 6) Financial considerations.

What are the 5 Steps to an emergency plan? ›

Prevention, mitigation, preparedness, response and recovery are the five steps of Emergency Management.

What are the 7 emergency management steps? ›

Be Prepared: The 7 Components of an Emergency Plan
  • Planning – Work through many emergency scenarios. ...
  • Training – ...
  • Drills – ...
  • Education – ...
  • Technology – ...
  • Coordination – ...
  • Communication –

Why is an emergency operations plan important? ›

The Emergency Operations Plan (EOP) provides the structure and processes that the organization utilizes to respond to and initially recover from an event. The EOP is therefore the response and recovery component of the EMP.

What makes an effective emergency plan? ›

The best emergency response plans include a list of individuals to contact (and their contact information), evacuation routes, how to act during an emergency, how to mitigate risk to your people and facilities, and detailed communication procedures to follow during and after a specific emergency occurs.

Which is the most commonly used format for an emergency operations plan? ›

As mentioned in CPG 101 the traditional functional EOP format is the most popular and widely used. It generally provides for three major sections – the basic plan, functional annexes, and hazard specific annexes.

What part of an emergency operations plan typically provides an overview? ›

The Concept of Operations section provides an overview of the emergency management structure and procedures for responding to an emergency situation.

What is the most important part of emergency planning? ›

Effective communication is the most vital component of any emergency response. Streamlined, efficient communication can help mitigate loss of life and keep responders safe. Make sure you have a tested communication plan and system in place.

What are 5 important pieces to an emergency action plan? ›

Key components of an Emergency Action Plan
  • Evacuation procedures, escape routes and floor plans.
  • Reporting and alerting authorities.
  • Alerting staff and visitors of an emergency.
  • Accounting for people after implementing an EAP.
  • Notifying parents, guardians or next of kin.
  • Identifying a media contact person.
  • Training new staff.

How do you write an emergency plan? ›

7 tips for creating a home emergency plan
  1. Consider your unique needs. ...
  2. Make a disaster supplies kit. ...
  3. Know where to go. ...
  4. Stay connected. ...
  5. Protect your pets. ...
  6. Write it down and practice. ...
  7. Review your insurance.

What are the 3 main goals of emergency management? ›

mitigation, preparedness, response, and recovery activities.

What is emergency safety measures? ›

Decide whether it is safer to evacuate or shelter-in-place. Once safely evacuated or sheltered-in-place, call for help using 911 and clearly explain what you know about the situation. Provide first aid for any injured people. Move any people who are injured away from further danger.

What is the first step to developing an emergency plan? ›

How to develop an emergency response plan: 5 important safety steps
  • 1) Assess your safety risks.
  • 2) Identify potential emergencies.
  • 3) Identify and designate communications.
  • 4) Assess company safety resources.
  • 5) Training, drills, and exercises.
30 Aug 2022

What is a critical element of an emergency response plan? ›

Critical element of an emergency response plan includes: methods to report a fire and other emergencies, evacuation policy and procedure, critical shutdown procedures, emergency escape/exit routes and procedure, rescue and medical duties, and who to contact for additional information.

What are the 4 roles within the emergency team? ›

EMERGENCY RESPONSE TEAM (ERT) MEMBER ROLES + RESPONSIBILITIES
  • Taking appropriate personal protective measures.
  • Notifying Supervisory Personnel and/or Incident Commander of the incident.
  • Advising personnel in the area of any potential threat and/or initiate evacuation procedures.
  • Eliminate potential ignition sources.
9 Dec 2020

What is the goal of the emergency operations plan EOP quizlet? ›

-Expedite the State in assisting local jurisdictions during major emergencies and disasters in which local response capabilities are overwhelmed.

What is one of the six key elements of an emergency operations plan? ›

The Joint Commission has identified a hospital emergency operation plan's six key elements: communication, resources and assets, safety and security, staff responsibilities, utilities, and clinical and support activities.

How do you make an emergency escape plan? ›

Make an Escape Plan

Learn two ways out of every room in your home, in case one exit is blocked or dangerous to use. A second way out can include an escape ladder for rooms on an upper level. Practice getting low and moving to your exits in case there is smoke. Choose a safe meeting place a safe distance from your home.

What are the 10 steps to disaster preparedness? ›

10 Steps to Disaster Preparedness
  1. Assess your risk – both internally and externally.
  2. Assess your critical business functions.
  3. Prepare your supply chain.
  4. Back-up your data.
  5. Create an emergency management plan.
  6. Create a crisis communications plan.
  7. Assemble emergency supplies.
  8. Plan for an alternate location.

What is the primary objective of emergency management? ›

Reduce the risk of disasters caused by human error, deliberate destructiveness, and building or equipment failure, as well as, the adverse consequences of all disasters by mandating specific security, maintenance and training programs (disaster prevention)

What are common emergency procedures? ›

10 Emergency Procedures
  1. Location of emergency exits.
  2. Location of first aid supplies or the procedures to call for an attendant.
  3. Location of fire extinguishers.
  4. Evacuation procedures and muster stations.
  5. Any hazards present on the site.

What are the 4 roles within the emergency team? ›

EMERGENCY RESPONSE TEAM (ERT) MEMBER ROLES + RESPONSIBILITIES
  • Taking appropriate personal protective measures.
  • Notifying Supervisory Personnel and/or Incident Commander of the incident.
  • Advising personnel in the area of any potential threat and/or initiate evacuation procedures.
  • Eliminate potential ignition sources.
9 Dec 2020

What should an emergency plan include? ›

Plans should show the layout of access roads, parking areas, buildings on the property, building entrances, the locations of emergency equipment and the locations of controls for building utility and protection systems. Instructions for operating all systems and equipment should be accessible to emergency responders.

What are 5 important pieces to an emergency action plan or EAP? ›

There are, however, certain universal components that should be included in most EAPs, including: Evacuation procedures, escape routes and floor plans. Reporting and alerting authorities. Alerting staff and visitors of an emergency.

Which of the following elements must an EOP include? ›

The Joint Commission has identified a hospital emergency operation plan's six key elements: communication, resources and assets, safety and security, staff responsibilities, utilities, and clinical and support activities.

What are the 5 emergency services? ›

The other list of emergency numbers:
  • Disaster Management Services-108.
  • Women Helpline-1091.
  • Women Helpline - Domestic Abuse-181.
  • Air Ambulance-9540161344.
  • Aids Helpline-1097.
  • Anti Poison New Delhi -1066 or 011-1066.
  • Disaster Management N.D.M.A 011-26701728-1078.
  • EARTHQUAKE / FLOOD / DISASTER N.D.R.F: 011-24363260.
26 Feb 2019

What are the functions of emergency services? ›

Emergency Department is the first point of contact for any critically ill patient, needing immediate medical attention. Modern Emergency Departments are managed by qualified Emergency Physicians and nurses, trained specifically for providing emergent care to save a life or limb.

What is the most important part of emergency planning? ›

Effective communication is the most vital component of any emergency response. Streamlined, efficient communication can help mitigate loss of life and keep responders safe. Make sure you have a tested communication plan and system in place.

How do I create an emergency plan? ›

7 tips for creating a home emergency plan
  1. Consider your unique needs. ...
  2. Make a disaster supplies kit. ...
  3. Know where to go. ...
  4. Stay connected. ...
  5. Protect your pets. ...
  6. Write it down and practice. ...
  7. Review your insurance.

How do you make an emergency action plan? ›

How to Create an Emergency Action Plan
  1. Step One: Review Required Elements. ...
  2. Step Two: Assess Hazards and Possible Worst Case Scenarios. ...
  3. Step Three: Incorporate Community Response. ...
  4. Step Four: Determine When an Evacuation Will Be Performed. ...
  5. Step Five: Test and Examine Procedures. ...
  6. Step Six: Gather Emergency Supplies.

What are the three main steps in an emergency action plan? ›

3 Steps to Create an Emergency Evacuation Plan
  • Determine evacuation procedures and emergency escape route assignments. ...
  • Implement a clear chain of command and designation of the person authorized to order an evacuation. ...
  • Create procedures to account for all employees after an emergency evacuation.

Which is the most commonly used format for an emergency operations plan? ›

As mentioned in CPG 101 the traditional functional EOP format is the most popular and widely used. It generally provides for three major sections – the basic plan, functional annexes, and hazard specific annexes.

What are the essential factors to effective emergency response? ›

5 Key Components to Effective Disaster Preparedness
  • Communication. In the past, it's often been a natural reaction for organizations to try to withhold information from the public. ...
  • Comprehensive training. ...
  • Knowledge of Assets. ...
  • Technology Failsafes and Protocol. ...
  • Healthcare Leadership Involvement.

Videos

1. Earthquake Disaster Preparedness Guide
(3stanity (Stanly L))
2. School Safety and Security: Emergency Operations Planning
(Comm3 OSDE)
3. Emergency Operations Planning (EOP) Presentation
(Garry Brand)
4. Emergency Operations Planning for Schools: An Introduction to the Process
(Comm3 OSDE)
5. Emergency Action Plan Training
(Toyota Material Handling Ohio)
6. Planning P- Emergency Operations Center Training series- PART 1
(Sierra Army Depot Media)

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